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Keep Your Eye on the (Other) Ball


By: Greg Henshaw, Title Counsel, Triad

I am sure that everyone has been busy preparing your office for the two big issues of the day for the real property practitioner, the implementation and compliance with the ALTA Best Practices and the preparation for the roll out of the TILA/RESPA Integrated Disclosure (TRID).  While the preparation for these changes has been time consuming, it has obviously been necessary to maintain the day to day functioning of your office to keep clients and lenders happy.  One area in particular that I want to revisit, due to the ever changing threats facing your practice, is the need to be vigilant when it comes to fraud, both from inside and outside of the office.  Compliance with the Best Practices, and simple common sense procedures, can help avoid fraudulent activity from within your office or firm.  The Best Practices promote specific guidelines for the maintenance of your trust account(s) and the protection of Non‐ public Personal Information (NPI), and adherence to these guidelines can help to avoid the improper use of NPI and client funds by both authorized and unauthorized personnel.

A much more complicated issue is that of the threat of fraud from sources outside of your office, threats from so‐called “fraudsters.”  Whether hacking, phishing or using good old con man techniques, fraudsters have become increasingly effective at working their way into your office, leaving your trust accounts and client NPI vulnerable to theft.  Although we hear reports on a daily basis of the hacking and theft of personal information from large corporations and government entities, it is sometimes easy to be less vigilant when it comes to the safety of your own office.  This is especially true when important changes, such as Best Practices and TRID, are front and center and deadlines are looming.  Despite the hectic pace of your day, take a few moments to review the procedures you have in place to avoid becoming a victim of the many scams that exist.  Be sure to meet with your staff and discuss your safety procedures, as a short meeting today can help avoid a major headache tomorrow.  Educate your staff as to the proper way to handle a questionable e‐mail, and what to look for in such an e‐mail to determine its validity or invalidity.  Review your procedures regarding your trust account, as fraudsters are developing ever more creative means of either accessing your accounts or tricking you into allowing them in, or, even worse, wiring funds directly to them.

 

 

Best PracticeD - Our Best Practices Solution for Encryption of Email


Attorneys Title is working hard on compliance with ALTA's Best Practices and we know you are, too. In order to send and receive securely encrypted documents via email that are in compliance with the protection of valuable NPPI, we selected ShareFile by Citrix so that...

 

  • We can send encrypted documents.
  • We can provide a link for our customers to upload documents securely.
  • We can forward documents securely on behalf of our customers
  • Access to files is available anytime, anywhere.
  • Recipients are not required to have a ShareFile account to access files.

 

If you haven't checked encryption off your to-do list yet, don't lose a deal - contact us and we will help. We can send our document, or even your document, via ShareFile.

*Interested in learning more information regarding ShareFile by Citrix? Visit their website, ShareFile.com

 

 

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MyTitleLab is a personalized, unique title insurance resource designed by Attorneys for Attorneys and their staff.  MyTitleLab was designed from the beginning to be both flexible and intuitive.  Features include prior policy searching and rate calcuations too.  Visit MTLColorLogo.gif today or contact your local Attorneys Title office for a demo!

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